Administrative assistant cover letter: example 2026
An example cover letter for administrative assistants in SMEs and professional firms. It shows how to present independence in accounts receivable and payable, tools used and results in a tidy, error-free way.
Example letter
Application for the Administrative Assistant position – [Job ref.]
Dear Hiring Manager,
I am applying for the administrative assistant position advertised on [job site]. For six years I have worked in the administration of trading and manufacturing SMEs, currently at an engineering company with 45 employees.
I independently handle e-invoicing, cash and bank records, bank reconciliations and the customer payment schedule, and I prepare the documents for our external accountant at monthly and year-end closings. Thanks to more regular payment reminders, we reduced receivables overdue by more than 60 days by about 30% in one year. I use our ERP system and advanced Excel every day.
I read that you are expanding into foreign markets: my experience managing customers and suppliers, together with intermediate English, could also be useful at this stage.
I am available for an interview at a time that suits you. Thank you for your consideration.
Kind regards
Short version for email or job portals
Hello, I am applying for the administrative assistant position. I have six years of experience in SMEs: e-invoicing, bookkeeping, reconciliations and payment schedules, supporting the accountant at closings. I use ERP software and advanced Excel. Please find my CV attached; I am available for an interview.
Why this letter works
- It makes the level of independence clear straight away, the first thing asked of an admin profile.
- It gives a measurable result (overdue receivables) instead of a list of duties.
- It links experience to news about the company.
- It is tidy and error-free, as expected from someone who works with numbers.
How to adapt it
- For an accounting firm: state the number of clients you handled and the type of bookkeeping.
- For a junior role: highlight internships, your diploma and courses in Excel and e-invoicing.
- Always mention the software requested in the job ad, if you know it.
Mistakes to avoid
- Typos and inconsistent dates: in this role they weigh more than elsewhere.
- Writing “accounting” without saying to what level.
- Repeating your CV line by line.
Frequently asked questions
Should a cover letter for an admin role be formal?
Yes, but not stiff: a professional tone, short sentences and no typos are the best introduction.
Should I list the software I know?
Yes, at least the software requested in the job ad or similar. The full list belongs in your CV.
Need the CV too? See the CV example for this profession
